Policies for Photocopying of Collection Items

 All materials must be examined by a staff member before photocopying.  Any item determined to be too fragile or rare will not be photocopied.

 For the purpose of preservation, the following categories and types of materials may not be reproduced by photocopying.

 Within the Printed Collections

• Any item for which there is a preservation copy, a published version or microfilm.
• Items published or produced over 100 years ago from current year.
• Bound volumes of handwritten notes, genealogy or any other information.
• Fold out maps and charts within bound books.
• Oversize books (larger than 11” x 14” or a spine thicker than 2”).
• Genealogical Charts [catalog reference: “Genie Charts”].
• Original newspapers.

 Within the Manuscript Collections

• Any item for which there is a preservation copy, a published version or microfilm.
• Bound volumes of any age with the exception of binders and ledgers created specifically to allow easy and safe removal of individual pages.
• Anything rolled.
• Any item larger than the glass surface of the photocopying machine, 11” x 14”.

 Within the Graphics Collections

• Any item for which there is preservation copy, a published version or microfilm.
• Any photographs in cases: daguerreotypes, ambrotypes, tintypes (even when not in a case).
• Any collection that has not been cataloged, that is provided to the patron by the Special Collections Curator.
• Anything rolled.
• Any item mounted on board that is cupped or brittle.
• Any item larger than the glass surface of the photocopying machine, 11” x 14”.
• Bound volumes of any age.
• Watercolors.
• Charcoal, pencil, and pastel drawings.
• Negatives of any kind.
• Blueprints and cyanotypes (anything blue or red).

 Within the Museum Collections

• Museum objects of any type.